Consent to publish: one wording, a dated answer
A single optional checkbox on every application form, stored with the submission, so the answer is known before anyone asks to be taken down.
- Outcome
- Every published participant has a dated yes on record; everyone else stays unpublished.
- Source
- Adapted from the UAFest Lanark County publication consent notes (August 2026) and the filming line in the 2026 season plan. This is an operating pattern; check the privacy rules of your own province or country.
Opens Festival OS, where the playbook becomes tasks for your edition.
Ask a mentor about this playbookBefore7
- T-90
Write one consent wording and reuse it on every form
Change the text in one place only. Several paraphrases of one promise stop meaning anything. Keep the tone of a proud yes and leave duration unsaid.
Source: uafest.ca/privacyLanark working notes · What it says · The three rules
- T-90
Keep the checkbox optional
An application goes through either way. Consent collected as a price of applying is worth nothing once questioned.
Source: uafest.ca/privacyLanark working notes · The three rules
- T-89
Treat an unticked or missing box as “do not publish”
Someone who never saw the checkbox never agreed to anything either.
Source: uafest.ca/privacyLanark working notes · The three rules
- T-88
Store the answer on the dated submission and show it on the application
The team sees “yes” or “no, do not publish” next to the applicant before anything goes live.
Source: uafest.ca/privacyLanark working notes · Where the answer goes
- T-60
Put it on application forms; leave contact, newsletter and RSVP forms without it
Vendors, sponsors, volunteers, performers, business networking and partner applications carry the box.
Source: uafest.ca/privacyLanark working notes · Which forms carry it
- T-30
For activities filmed as the festival's own story, ask separately
A convoy or parade can require photo consent, with marketing consent and personal-data consent as separate boxes beside it.
Source: uafest.ca/privacyLanark working notes · Which forms carry it
- T-3
Print a “filming in progress” sign for the entrance and repeat the line in reminder posts
Tell guests who object to say so, and film children in wide shots where possible.
Source: uafest.ca/privacyLanark working notes · §5, filming line
After1
- T+1
Handle removal requests by checking the record first
If the record is empty, unpublish and keep the record, so restoring is one change. If the record shows a yes, the team decides case by case.
Source: uafest.ca/privacyLanark working notes · If someone asks to be removed