A festival site and applications by tonight
UAFest.com gives a Ukrainian festival or community its own website, forms for vendors, performers and volunteers, and one inbox where the whole team sees every application.
Festival tools from people who run a festival
UAFest.com is the system the UAFest team uses for its own festival near Ottawa, opened to other Ukrainian festivals and communities. A festival gets its own site, forms for everyone who wants to take part, and one place where the team works through every application.
- Website
- Your own page at your-festival.uafest.com, in English and Ukrainian, published the same evening.
- Applications
- Vendors, food, performers, volunteers and sponsors apply online and get a reference number.
- Team
- Every application in one inbox; colleagues join by email and the team gets a letter for each new one.
From sign-in to the first application
One evening, as it usually goes · Illustrative times
- 390
- applications from vendors, volunteers, artists, sponsors and guests
- 253
- personal cabinets for participants
- 13
- people of the organizing team working in the CRM
We built it to run our own festival near Ottawa. UAFest.com is that system opened to other festivals, step by step: the site and the application desk today, passes and mailings next.
See the festival site ↗Season figures from the festival CRM, 18.10.2026
Live today, and what comes next.
Rows marked live work on UAFest.com right now. The rest ran at UAFest 2026 and is being moved over.
The same work, in one place.
Most volunteer-run festivals already do all of this. It just lives in five different tools and one person's laptop.
- Website: Your own page at your-festival.uafest.com, EN and UAUsually today: A Facebook event, or a site last updated two years ago
- Vendor call: An online form; every application gets a reference numberUsually today: A PDF form sent back by email
- Volunteers: A volunteer form; volunteers are approved on arrivalUsually today: A Google Form and a group chat
- Who handles what: One inbox for the team, with statuses and filtersUsually today: A spreadsheet one person can edit
- Next year: The festival stays; next edition starts from this oneUsually today: Start from zero
Start with a date and a place.
Many Ukrainian communities talk about a festival for years. A public page with a date, a place and a volunteer form is usually what turns the talk into a team.
- 1Publish a starter pageDate, city, a few lines about the idea. It can change every week.
- 2Collect people firstVolunteers and vendors sign up, so you see who is in before you book anything.
- 3Follow a playbookPermits, insurance, vendors, program, the day itself: written by people who ran one.
- 4Ask a mentorSessions with the people who organize UAFest.
Questions organizers ask
The website, the application forms and the team inbox are free. Paid help is available by agreement: setting up for you, design, a custom domain.
Yours. Applications belong to your festival, and other festivals never see them.
Keep it and link the application forms from it. Or move the festival page here and point your old site to it.
Yes, on request. Every festival starts at your-festival.uafest.com.
English and Ukrainian on the site, and you choose which one opens first.
Pick your address.
The address is the short name of your festival. You can launch with it in a few minutes.